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Minutes of the December 22, 2007 Board Meeting
Board members
in attendance: Phyllis Gates, Cathy
Kenny, Loren Reich, Meddi Shaw.
Absent: Ann Brunswick
The meeting
of the Board of the LWVSI was convened at 9:00 a.m. at the residence of
President Cathy Kenny, Silver Beach, Shelter Island.
Approval of
Minutes:
The minutes
of the general meeting held on November 11, 2007, were unanimously approved.
Treasurer’s
Report:
Ms. Shaw
explained the breakdown of membership dues distribution, which is as follows:
Individual Membership………$50.00
State receives……………….. (18.00)
Plus……………………(
9.00 family membership)
Student members…….(
0.00)
National receives……………..(26.80)
Plus……………………(13.40 for any family members)
Student members…….(13.40)
Remaining to LWVSI…………. 5.20
If the
National LWV receives a membership check from a Shelter Island resident, the
LWVSI receives a rebate of $5.00.
Ms. Shaw
indicated she has been in contact with the representatives from other Leagues
regarding fundraising initiatives.
Some of the proposed initiatives include LWV-sponsored lunches with
authors, field trips, wine tastings, etc.
The ending
balance in the Educational Foundation at November 30, 2007, is $602.50.
Ms. Shaw provided a re-cap of some of the recent expenditures, including
the purchase of a memorial tree in honour of former President Ms. Betsy Jacobson
(this expense was debited from the “Stationery, Copying, Supplies and
Miscellaneous Account”).
Ms. Kenny suggested Ms. Shaw look into the possible use of accounting codes.
The ending
checkbook balance as of November 30, 2007, is $3,309.50.
Board members were requested to submit their receipts for expenses on a
timely basis.
There was a
brief discussion about the viability of the LWVSI applying for a Not-for-Profit
postal status to save money on mailings to members.
Because of the length of the application process and the widespread use
of e-mail and/or League website(s), the idea was
tabled. (At this juncture,
Ms. Shaw departed the meeting due to a pre-existing appointment.)
Organization
and By-Laws:
Ms. Kenny
stated her intention for all Board members to have a back-up in case of absence.
President Kenny’s back-up is Vice President,
Phyllis Gates; Treasurer Shaw’s back-up is President,
Kenny. Ms. Reich was requested to
think about possible candidates as a back-up to Board Secretary – Ms. Kenny
indicated a “pitch” might be made at the new member orientation.
As a means of
keeping meetings focused, Ms. Kenny indicated her intention to hold general
membership meetings which all LWVSI members could attend and separate Board of
Director meetings. In
addition, there would be ad hoc committees formed to address specific programs
the LWVSI will host. One example
which was cited is a Water Programs Committee in which several members have
expressed an interest (Misses Kenny, Gates and Reich are to email Ms. Kenny some
suggestions/bullet points for inclusion in a descriptive paragraph on this
program which will be used to solicit Committee membership at the next general
meeting.)
Ms. Kenny
distributed copies of a proposed Board organization chart and description of
responsibilities for which she is seeking Board approval.
Under the new scenario, the Board would be comprised of a President,
Executive Vice President, Vice President for Development, Vice President for
Voter Services, Secretary and Treasurer.
Certain changes will have to be incorporated into the By-Laws if the new
organizational structure is approved by the Board
Ms. Kenny
indicated the By-Laws are currently being reviewed and revised by Ms. Janalyn
Travis-Messer and Dr. Ann Brunswick.
The By-Laws will be the subject of a Board meeting in March 2008,
preparatory to presentation at the Annual Meeting in June 2008.
There was a
discussion about the Board possibly meeting with Town Board members to gauge the
issues and activities in which they would like LWVSI support/participation.
Ms. Kenny and Ms. Gates will schedule meetings in the coming weeks.
Membership:
It was agreed
that Misses Kenny, Gates and Reich would call the individuals who have expressed
an interest in joining, but who have not yet sent in their dues.
Ms. Gates reminded the Board that the SI League must submit its current
membership list by January 31, 2008.
Next Meeting:
Prior to
agreeing on the next Board meeting date, Ms. Kenny asked the Board if they
preferred to meet later in the day, as proposed by Dr. Brunswick.
All present were in agreement that they should continue to be held early
in the day (i.e., 9:00 a.m.).
There will be
a Board meeting on January 19, 2008, at 9:00 a.m. at Ms. Kenny’s residence.
An orientation meeting for new members will be scheduled in late
January/early February.
The meeting
was adjourned at 10:45 a.m.
Respectfully
submitted by
Loren S.
Reich Secretary
Prepared by Adam Gaus
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